Executive Operations Coordinator - Jobs Laitram

Location

New Orleans, LA

Job Category

Sales & Business Development

Division

Laitram Machinery

Job Description (General Summary)

Laitram Machinery is seeking a highly motivated, organized, and proactive Executive Operations Coordinator to support our President/GM. This is not a traditional admin role — we’re looking for someone who anticipates needs, takes initiative, and brings solutions before problems arise.

If you're someone who naturally takes ownership, thrives on organizing chaos into clarity, and wants to grow into broader responsibilities, this is your opportunity.

For over 70 years, Laitram Machinery has pioneered the manufacturing of high-performance shrimp-peeling equipment, and more recently, steam cookers, blanchers, nut pasteurizers, roasters, and sorters. All of our products are designed to increase efficiency, improve product quality and yield for processors worldwide. Laitram Machinery is one of four operating divisions of Laitram, L.L.C. and offers an unparalleled opportunity for those who want to work for an established, yet growing company in the private sector. To learn more about our company culture, philosophy, and benefits, please visit our company page.

Job Responsibilities and Requirements

RESPONSIBILITIES:

Act as a force multiplier for the GM: protect time, manage priorities, and ensure follow-through on key actions.
Own the calendar: schedule and optimize meetings with internal and external stakeholders.
Coordinate travel: manage complex domestic and occasional international travel logistics.
Draft and polish communications: correspondence, presentations, reports — always clear and professional. Take high-quality meeting notes: capture actions, follow-ups, and help ensure completion.
Run point on logistics for company events, team meetings, and department communications
Process expenses and liaise with Accounting to ensure timely and accurate submissions.
Handle internal and external inquiries with professionalism and good judgment.
Maintain confidentiality and discretion at all times.
Keep the office running smoothly — including occasional errands and maintaining organized filing systems.
Take on special projects and administrative problem-solving as needed.
Contributes to and executes important processes and lives the Laitram Continuous Improvement (LCI) Philosophy.

QUALIFICATIONS:

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred·
A proactive mindset: You look for what needs to be done and do it before being asked.
Excellent organizational skills: You can juggle multiple responsibilities without dropping the ball.
Strong communication abilities: verbal and written, professional and clear.
Tech-savvy: Microsoft Office Suite is second nature; bonus if you’ve used SharePoint, Google Workspace, or similar tools.
Experience matters: 3+ years in a corporate administrative or support role.
Discretion and judgment: You handle sensitive information carefully.
A desire to grow with the company: You’re excited to take on more responsibility over time.
A valid driver’s license and ability to run occasional errands.
Ability to work well with others in a team-oriented environment
Possess a strong attention to detail
Able to work under the pressure of deadlines

** This position is on-site at our Harahan campus. It is NOT remote and is not eligible for sponsorship.

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