Location

New Orleans, LA

Job Category

Accounting & Finance

Division

Lapeyre Stair

Job Description (General Summary)

Lapeyre Stair is seeking an Accounting & Administrative Coordinator to own and execute core accounting support and administrative processes. This role ensures accurate, consistent, and timely handling of financial transactions, customer and vendor documentation, and related administrative work, with clear ownership and follow-through.

The ideal candidate demonstrates strong attention to detail, the ability to collaborate across functions, and the capacity to follow established processes while identifying and implementing practical process improvements. 

Job Responsibilities and Requirements

Key Responsibilities

Accounting, Credit & Cash Administration

• Process accounts payable, including vendor invoices, new supplier setup, and banking documentation
• Support Accounts Receivable activities, including payment processing, credit card transactions, unapplied cash, & balance dues
• Run customer credit checks (e.g., Dun & Bradstreet), maintain credit files, and execute credit approvals within established limits
• Customer collections – utilize collection tool for initial contact and follow up with phone calls as needed. Send for collection if uncollectable.

Customer & Vendor Documentation

• Manage customer onboarding administration, including portal setup and required documentation
• Collect, track, and maintain tax-exempt certificates and related compliance records
• Coordinate customer vendor setup requests and required forms
• Coordinate with internal departments on ad hoc customer requests for Safety, Legal, or Facilities information.

Requirements

• 3 or more years' experience in accounts payable, accounts receivable, or accounting/administrative support
• Proficiency in Microsoft Office Suite (Excel, Word, Etc.)
• Experience in ERP & Accounting systems (Epicor, Oracle, AP Express a plus)
• Takes a proactive approach to tasks and can work independently as well as collaboratively
• A high level of commitment to maintaining accuracy in all financial data and sharp attention to detail 

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