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Project Coordinator- Facilities Administrator


Baltimore/Washington D.C.


Facilities & Maintenance


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The Project Coordinator - Facilities will manage all building systems at our new Baltimore facility and organize, direct and manage facilities projects involving multiple departments. This position must be able to problem-solve and troubleshoot issues in a timely manner, work alongside project team members to complete tasks on schedule, track resources utilized within a project to ensure accurate results, verify and approve invoice payments, and maintain excellent verbal and written communications with internal team members and external resources.  This position coordinates directly with the Corporate Director of Facilities as well as the local management team to complete tasks, jobs and projects utilizing external and internal resources.

Principle Duties

  • Develops maintenance policy and procedures that ensure the optimal functioning of buildings, grounds, and associated equipment
  • Manages all building systems including, but not limited to, mechanical, electrical, plumbing, HVAC, security, and waste management
  • Ensures facilities maintenance work follows safety standards, conforms to specifications, and that work orders are tracked and completed within the budgeted guidelines
  • Serves as point of contact for internal requestors and external vendors to gather information and answer questions related to assigned jobs and projects.  Executes defined project scope.
  • on work related to building repair and operations
  • Creates schedules and deadlines for assigned jobs and projects.  Oversees progress, tracks milestones and ensures timely and successful completion.
  • Obtains quotations, reviews proposals, orders materials, reviews invoices, and completes punchlist items
  • Provides proactive communication and task prioritization.  Provides updates to management team and corporate facilities on project progress
  • Assists with maintaining the Facilities Intranet SharePoint page.
  • Other ad-hoc duties, as assigned.
  • Requirements
  • Bachelor’s Degree or equivalent experience in facilities or construction management. 
  • 5+ years’ experience in facilities management including construction project oversight required, preferably in a commercial or manufacturing environment.
  • Advanced knowledge of Microsoft Word, Outlook, Excel, and PowerPoint required.
  • Must have a customer service focus and the ability to work with cross functional teams. 
  • Basic accounting skills required.  Outstanding planning and organizational skills required.
  • Excellent written and verbal communication skills required.   
  • Previous experience working with middle & senior management while performing tasks in strict confidentiality, handling duties & information in a discrete, professional manner.
  • Demonstrated ability to handle multiple tasks, prioritize accordingly, work under the pressure of deadlines, and successfully navigate a fast-paced environment.
  • Commitment to continuous improvement.  Reliable, dependable, self-motivated, and self-managed.
  • Advanced knowledge of SharePoint preferred.  Experience with Oracle preferred.
  • Intermediate knowledge of MS Project preferred.
  • Experience with AutoCAD a plus.