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Project Coordinator - Facilities


New Orleans, LA


Facilities & Maintenance


Laitram LLC


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Corporate Facilities’ mission is to provide and maintain safe, clean, and efficient facilities that meet the needs of each Laitram division and deliver significant, long-term economic value.  We are committed to supporting our customers, consolidating systems knowledge common to all divisions, and rigorously implementing our culture of continuous improvement.  The Projects Team handles Key Strategic Projects which are complex, integrated, MEP intensive renovation, construction or process improvement projects designed with highly effective solutions focused on efficiencies, logistics and total cost of ownership.

The Project Coordinator ‐ Facilities will organize, direct and manage Campus Smalls jobs involving multiple departments, and provide support for tasks associated with Key Strategic Projects managed by the Facilities Team. This position must be able to problem‐solve and troubleshoot issues in a timely manner, work alongside Projects Team members to complete tasks on schedule, track resources utilized within a project to ensure accurate results, verify and approve invoice payments, and maintain excellent verbal and written communications with Team members and external resources. This position coordinates directly with the Facilities Maintenance Supervisor to complete tasks, jobs and projects utilizing internal team resources.

Principle Duties

  • Coordinates and manages Campus Small jobs and assigned tasks associated with Key Strategic projects.
  • Serves as point of contact for internal requestors and external vendors to gather information and answer
  • questions related to assigned jobs and projects. Executes defined project scope.
  • Coordinates directly with Facilities Maintenance Supervisor for work related to campus repair and operations.
  • mortem job meetings.
  • Creates schedules and deadlines for assigned jobs and projects. Oversees progress, tracks milestones and
  • ensures timely and successful completion.
  • Obtains quotations, reviews proposals, orders materials, reviews invoices, and completes punch list items.
  • based work, such as coordinating agendas and meetings,
  • job audits.
  • Identifies and troubleshoots problems in a timely manner. Researches issues to identify options and seeks
  • approval required for substantive changes or decision points.
  • Provides proactive communication and task prioritization for the Projects Team. Provides updates for both the
  • Campus Smalls Jobs List posted on Facilities’ SharePoint site and the Projects Board located in the office.
  • Assists with maintaining the Facilities Intranet SharePoint page.
  • Creates or updates presentations, spreadsheets and documents to be reviewed by management.
  • Oversees and/or coordinates final completion of outstanding punchlist items for Campus Smalls jobs and
  • assigned Key Strategic Projects. Coordinates moves for final occupancy and project completion.
  • Serves as back up to Facilities Administrative Assistant or other Project Team members, as needed.
  • hoc duties, as assigned.
  • Works overtime or weekends, as needed


  • Bachelor’s Degree or equivalent experience in project oversight.
  • 5+ years’ experience in project oversight. Previous work with campus, facilities or construction required.
  • Advanced knowledge of Microsoft Word, Outlook, Excel, and PowerPoint required.
  • Must have a customer service focus and the ability to work with cross functional teams.
  • Basic accounting skills required. Outstanding planning and organizational skills required.
  • Excellent written and verbal communication skills required. Must be a critical thinker.
  • Previous experience working with middle & senior management while performing tasks in strict confidentiality,
  • handling duties & information in a discrete, professional manner.
  • Demonstrated ability to handle multiple tasks, prioritize accordingly, work under the pressure of deadlines, and
  • paced environment.
  • Ability and willingness to learn any programs, applications or skills required to excel in this role.
  • managed.
  • based environment and effectively communicate with individuals at all levels.
  • Advanced knowledge of SharePoint preferred. Experience with Oracle preferred.
  • Intermediate knowledge of MS Project preferred.
  • Experience with Lotus Notes, CMMS, Procore and/or AutoCAD a plus.