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Laitram®

Administrative Assistant

Location:

New Orleans, LA

Category

Administrative

Division

Laitram Machinery

Hours

Days
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The Administrative Assistant will provide high level administrative support to the Machinery commercial leadership team. Laitram Machinery, is a global manufacturing company that has been part of the Louisiana business landscape for more than 70 years. Throughout those 70 years, Laitram Machinery pioneered high-performance shrimp-peeling equipment, steam cookers, blanchers, nut pasteurizers, roasters, and sorters that increase efficiency, improve product quality and yield for processors worldwide. Laitram Machinery has been recognized for innovation and workplace excellence in the New Orleans City Business “Best Place to Work” award.  For more information, click here to visit our website.


    Responsibilities

    • Provides high level administrative support to the Team for assigned tasks
    • Schedules meetings, Kronos timecards, and employee set-ups.
    • Coordinates travel arrangements, as needed, including airline tickets, hotel accommodations, local transportation, passports, visas, etc.
    • Schedules & attends department wide meetings, records notes, and arranges teleconferences, as needed.
    • Greets and directs visitors.
    • Provides support to the commercial marketing team as needed on large scale customer events. 
    • Organize and manage systems
    • Organize and manage shared files as needed, including account information and office data for commercial team.
    • Researches and tracks invoice payments through Oracle and Accounting repositories.
    • Submits and seeks completion for ITS requests (hardware/software purchases, trouble tickets, etc.)
    • Manage office duties
    • Prepare meeting rooms, kitchen supplies and common areas (printer, mail room, office supplies)
    • Coordinates meals as needed for departmental meetings or customer events. 
    • Completes other ad-hoc duties, as assigned and has the ability to work overtime or weekends, as needed.
    Requirements
    • Minimum of high school degree or equivalent
    • At least 5+ years’ experience as an Administrative, Executive or Project Assistant.
    • Advanced knowledge of Excel, Microsoft Word, and PowerPoint required
    • Previous experience working with middle & senior level management while performing tasks in strict confidentiality, handling duties & information in a discrete, professional manner
    • Critical thinking and problem-solving skills required
    • Highly proactive and self-managed 
    EOE/M/F/Vet/Disabled

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